Privacy Policy

Privacy Policy

Effective Date: 1st October 2025
Last Updated: 1st October 2025

1. Who We Are

RJW Legal is the trading name of Richard Julius William Limited, registered in England and Wales under company number 16380571.
Registered Address: Richard Julius William Limited, 124 City Road, London EC1V 2NX
Data Protection Contact: Richard Okolo, Managing Director
Email: enquiries@rjwlegal.co.uk

We are the “data controller” for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This means we decide how and why your personal data is processed.

2. Personal Data We Collect

We may collect and process the following types of personal data:

Name, address, telephone number, and email address

Date of birth and identification documents (e.g., passport, driving licence)

Financial information (for billing or transactions)

Case-related information you provide to us

IP address and information about your use of our website

3. How We Collect Your Data

We collect personal data:

Directly from you (in person, by email, phone, or via our website contact form)

From third parties, such as other professionals, referrers, or public sources

Automatically when you use our website (via cookies — see our Cookie Policy)

4. How We Use Your Data

We process your personal data for the following purposes:

To provide legal advice and services to you

To manage our relationship with you (including billing and administration)

To comply with our legal and regulatory obligations

For marketing purposes (only with your consent)

To improve our services and website functionality

5. Lawful Bases for Processing

We process personal data under the following lawful bases:

Contract – to fulfil our contract with you

Legal obligation – to comply with laws and regulations (e.g., SRA requirements, AML rules)

Consent – for marketing or other purposes you agree to

Legitimate interests – to manage and operate our business efficiently

6. Sharing Your Data

We may share your personal data with:

Regulatory bodies (e.g., Solicitors Regulation Authority)

Courts, tribunals, and other legal professionals

IT service providers, email hosting services, and secure file storage providers

Accountants, insurers, and auditors
We will not sell your data to third parties.

7. Data Retention

We retain client files and personal data for a minimum of six years from the conclusion of the matter, or longer if required by law or regulatory guidance.

8. Your Rights

You have the right to:

Access the personal data we hold about you

Request correction of inaccurate data

Request deletion of your data (where applicable)

Withdraw consent for marketing

Lodge a complaint with the Information Commissioner’s Office (ICO)

9. How We Protect Your Data

We use secure case management systems, encrypted email (where required), and access controls to protect your information. Paper files are stored in locked cabinets within secure premises, and electronic files are backed up regularly.

10. Contact Us

If you have any questions or wish to exercise your data rights, please contact:

RJW Legal
Email: enquiries@rjwlegal.co.uk
Telephone: 020 7099 8302

If you are not satisfied with our response, you can contact the Information Commissioner’s Office at www.ico.org.uk.